Position Details
Reference Number 13691
Position Title Administration Officer - Reception - Blackburn
Employment Type Permanent Part Time
Entity Community Services - Management /Admin
Location Blackburn
Award Classification Outside Award
Hours 45.60
Position Summary
  • Stimulating Reception & Administration role for an experienced professional
  • Provide support to community based social work teams
  • Bring your ‘can do’ attitude and pride in high quality work
  • Vibrant team and supportive leadership

 

  • Job share - part time – 3 days per week - Wed, Thu and Fri
  • 9 to 5 - regular hours
  • Permanent position
  • $22.31 per hour
  • Blackburn - close to public transport and shops
  • Connections – now part of Uniting

 

 

About Uniting
At Uniting we are passionate about working together to inspire people, enliven communities and confront injustice.  

 

We are proud to have been part of local communities for over 100 years delivering services across Victoria and Tasmania. With a team of 7,000 skilled and committed individuals we provide over 770 programs and services to people of all ages to learn, thrive and enjoy a healthy, happy life. We’re there for children, families, people with disability, older people and those experiencing homelessness, mental illness or drug and alcohol addiction.

 

Uniting is looking for great people who, like us, celebrate diversity and welcome everyone regardless of ethnicity, faith, sexual orientation and gender identity.

 

Learn more
vt.uniting.org

Applications at: connections.org.au/work-with-us

 

 

About the opportunity

 

We are seeking an experienced and passionate reception and administration professional who will enjoy working in our busy Blackburn office - one of our nine offices across south east Melbourne. This role will focus on Reception, Office Management and Program Support functions.

 

You will enjoy interacting positively and calmly with people from all walks of life, and be able to communicate clearly by phone and face to face with people from different language backgrounds. 

 

This is a rare, part time, permanent role, with regular 9 to 5 hours.   The days of work available are Wednesday, Thursday and Friday.

 

The salary rate is $22.31 per hour, and you will have paid public holidays, annual leave and personal leave.  Charity salary packaging means that you pay less tax, and have more take-home pay than you would in a corporate or government position.

 

Travel to other offices will be required from time to time, so you will need a valid driver license. 

 

The Administration Officer’s busy day might include:

  • Responsively interacting with clients and stake holders at reception and over the phone
  • Preparing a report for one of the Social Work teams
  • Setting up the meeting room for a project meeting with a group of team leaders
  • Maintaining petty cash and brokerage requests for staff based in the office.
  • Proactively keeping all the office functions working effectively

 

Connections offers employees:

  • Supportive and regular supervision
  • Career options through a wide range of locations
  • Not for profit benefit of salary packaging up to $15,900 per annum via Paywise salary packaging (www.paywise.com.au).

 

 

About you

To be successful in your application you will meet the person specification in the position description.  Qualifications in Administration or a related field would be an advantage.

 

You will need to provide responses online to the following questions related to the person specification:  

  • Summarise your administration and reception experiences
  • Provide an example of a challenging reception client, and how you used your communication skills to handle the situation
  • Provide examples of intermediate and advanced functions of Microsoft Office applications that you have used, relevant to office administration tasks
  • Provide examples of the types of financial record keeping you have done
  • What has been your experience using SharePoint, or other Document Management Systems? (Desirable but not essential)
  • Tell us why this  part time position, at Blackburn, with Uniting Connections, is of interest to you, now?

 

How to apply

If this sounds like you, find out more about this role or apply today.

 

  • Applications on our website http://www.connections.org.au/work-with-us
  • You will need to provide responses online to the questions above.  Please prepare your responses in advance so that you can copy them in to the spaces provided. Most responses should be at least a paragraph in length.  We recommend that you provide examples that show the range, scale and complexity of your experiences
  • You will also be asked to upload your resume
  • Applications close on Monday 21 January 2019

 

 

Get in touch

  • Caroline Miller - Administration Coordinator – 03 9724 2222

 

Employment is subject to satisfactory criminal history and Victorian Working with Children Checks prior to commencement. Uniting is proud to be an inclusive employer and committed to keeping children safe.

 

Selection Criteria Essential: Summarise your administration and reception experiences
Essential: Provide an example of a challenging reception client, and how you used your communication skills to handle the situation
Essential: Provide examples of intermediate and advanced functions of Microsoft Office applications that you have used, relevant to office administration tasks
Essential: Provide examples of the types of financial record keeping you have done
Desirable: What has been your experience using SharePoint, or other Document Management Systems? (Desirable but not essential)
Essential: Tell us why this part time position, at Blackburn, with Uniting Connections, is of interest to you, now?
Contact Person Caroline Miller
Contact Phone 03 9724 2222
Closing Date 18/01/2019
Position Description
Administration Officer - Blackburn - Job share - 0.6 FTE, Perm - PD U - Jan 2019.pdf Open
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